Chapter 4 ADMINISTRATION OF GOVERNMENT.

Section 4-19 ORDER OF BUSINESS; PLACEMENT OF ITEMS ON THE AGENDA

A.  At every regular meeting of the Council, the order of business shall be as follows:

      1. Pledge of Allegiance.

      2. Moment of Silence.

      3. Roll Call

      4. Approval of the Minutes of previous meetings

      5. Receipt of Petitions and/or correspondence from the public.

      6. Reports.

          a. Report of Special Committees or Town Officials and Report of the Town Manager.

          b. Requests and Inquiries of Council members.

          c. Report of the Mayor

          d. Proposals for addition/deletion of items to the Agenda.

      7. Consent Agenda Items.

      8. Items for Approval.

      9. Closed Meeting items (if applicable).

(Ord. No. 15-08 Amended Entire (A) 11-10-08-Effective Upon Passage)

(Ord. No. 3-09 Amended the order of items/added “9” 4-13-09-Effective Upon Passage)

B. The order of business shall not be departed from except by the consent of two-thirds (2/3rds) of the members of the Council present and voting.

(Ord. No. 15-08 Amended 11-10-08-Effective Upon Passage)

C.  Items which appear under the heading “Consent Agenda items” are intended to be routine business items which are not subject to individual debate or discussion, but are, instead, voted on as a group. However, at the time the presiding officer announces that the Consent Agenda portion of the order of business has been reached, any member of Council may request that any individual items or items may be removed from the Consent Agenda, and such item or items shall, thereafter, become the first item or items considered under the “Items for Approval” portion of the order of business.  

(Ord. No. 15-08 Added 11-10-08-Effective Upon Passage)

D.  The following items shall be placed on a Council Agenda for a regular meeting  provided they are delivered to the office of the Town Manager and approved by the Mayor, or, in his absence, the Vice-Mayor, no later than 12:00 Noon on the Tuesday before the meeting is scheduled:

 
      1.   Items which come from members of Town Boards or Commissions whose membership is appointed by the Council.

      2.   Items which result from the application of a specific Town Code Section.

3.   Items required for decision by the Town Manager, to include citizen requests placed in

      writing by the citizen or by the Manager.

      4.  Items such as proclamations which are handled on a routine basis.

      5.  Items which are requested for placement on the Agenda by the Mayor or a Member of

          Council, to include citizen requests placed in writing by the Mayor or Council Member.

      6.  Requests from citizens who have appeared at a previous meeting of Council, and who

           have placed their requests in writing and asked for the matter to be considered at the next

           regular meeting.

The Mayor shall cause items which do not meet the deadline and approval criteria specified in D, above, to be placed on an Agenda for a regular meeting within thirty (30) days from the date of submission.  In addition, the Council may override the Mayor’s disapproval of any item which has been submitted within the specified time limit by adopting a motion to place the item on its Agenda by a unanimous vote from all members of Council present and voting.

(Ord. No. 15-08 Added 11-10-08-Effective Upon Passage)

E. The following items may be placed on the Agenda for a Work Session of Council provided they are delivered to the office of the Town Manager and approved by the Mayor, or, in his absence, the Vice-Mayor, no later than 12:00 Noon on the Tuesday before the meeting is scheduled:

1. Items D (3), (5), and (6), above, as well as items specially requested for a joint Work Session with another body, such as the Warren County Board of Supervisors, the Economic Development Authority, or a Town board or commission.

2. The Mayor shall cause items which do not meet the deadline and approval criteria specified in E, above, to be added to the Agenda for a Work Session within thirty (30) days of submission.  In addition, the Council may override the Mayor’s disapproval of an item which was submitted within the specified time limit by adopting a motion to do so on a majority vote from all members of Council present and voting.